Personal Assistant/Executive Assistant to the Deputy Vice-Chancellor (CC13436)

We’re seeking a highly organised, proactive individual to provide exceptional support to the Deputy Vice-Chancellor. The position is offered as either a Personal Assistant or Executive Assistant role, depending on the skills and experience you bring.

About the role

As a Personal Assistant, you will maximise the Deputy Vice-Chancellor’s time through efficient diary management, communication with key contacts, organising travel and visits, supporting meetings and commissioning briefing papers.

At the higher Executive Assistant level, you will have additional responsibilities including drafting reports, briefing materials and presentations.

This is a key role, working at the heart of the institution, to ensure that the Deputy Vice-Chancellor can focus on key strategic priorities.  

Key responsibilities

Managing a complex and fast-moving diary, coordinating meetings and engagementsActing as the main point of contact for the Deputy Vice-Chancellor, managing incoming and outgoing correspondenceEnsuring the Deputy Vice-Chancellor has the necessary briefing documents for all meetings and eventsActing as the first point of contact for internal and external stakeholdersOrganising travel, accommodation, and providing detailed itinerariesSupporting meetings through agenda preparation, minute-taking, and action trackingHandling confidential and sensitive information with professionalismAnticipating needs and proactively resolving issues before they ariseAbout you

You should be:

exceptionally organised with meticulous attention to detail;a confident communicator who builds strong working relationships;skilled at prioritising competing demands in a fast-moving environment;proficient in Microsoft Office;discreet, reliable, and experienced in handling sensitive information;a proactive problem-solver who takes initiative and stays one step ahead.Further information

Due to the face-to-face nature of the work, this is predominantly an office-based role. Hybrid working is available by negotiation, taking into account the Deputy Vice-Chancellor’s requirements.

For an informal discussion about the role, please contact Suzanne Maxwell, Senior Executive Officer at esssjm@bath.ac.uk.

We consider ourselves to be a university where difference is celebrated, respected and encouraged. We have an excellent international reputation with staff from over 60 different nations and have made a positive commitment towards gender equality and intersectionality receiving a Silver Athena SWAN award. We truly believe that diversity of experience, perspectives, and backgrounds will lead to a better environment for our employees and students and encourage applications from all genders, backgrounds, and communities, particularly from under-represented groups, and value the positive impact that will have on the university. We are committed to maintaining a safe and secure environment for our students, staff, and community by reinforcing our Safer Recruitment commitment.

We're very proud to be a signatory of the Armed Forces Covenant. an accredited Disability Confident Leader; autism friendly university, committed to building disability confidence and supporting disabled staff. 

What we can offer you

We're continually expanding our benefits package to better support you and enhance your experience with us and the below is just an example of some of the many great benefits we offer:

Free counselling services through Health AssuredCycle to work schemeElectric vehicle salary sacrifice schemeStaff discount at Team Bath gymStaff discounts on postgraduate tuition feesStaff discount on language coursesGenerous employer contributory pension schemesGenerous annual leave allowance with an additional 5 discretionary days so that you can enjoy a positive work life balanceA wide range of personal and professional development opportunities including Apprenticeships, LinkedIn Learning and moreFree entry to the Holburne Museum in BathLocal discounts and moreA family-friendly workplace An excellent reward package that recognises the talents of our diverse workforceRelocation allowanceVisa reimbursement and Interest-Free Loan to help with the cost of some immigration expenses

Find out more about our benefits and watch the video to hear from our staff about what makes the University of Bath a great place to work as well as following us X and LinkedIn.

                                             

Closing Date: 10 Mar 2026

Department: Management, Specialist and Administration

Salary: £31,236 to £37,694 (Personal Assistant) or £38,784, rising to £46,049 (Executive Assistant)