Administrator (Operations and Communications) (Fixed term) (ARTS196326)

Are you ready to take on a pivotal role in a vibrant and diverse academic community? We are seeking a passionate and dedicated Administrator to support all aspects of operations within the School of Cultures, Languages, and Area Studies. This is your chance to become an integral part of our friendly, inclusive, and supportive team, committed to the smooth and efficient running of our school.

Why Join Us?

Our School thrives through the different ideas and experiences of colleagues, who come from a mix of cultures and backgrounds. We strive to foster a welcoming, inspiring and supportive workplace. We are seeking applications from candidates whose background, experience and identity broadens and enhances the diversity of our existing team and would especially welcome applications from members of groups who are currently underrepresented in the School, particularly Black, Asian and minority ethnic candidates. We understand that having a mix of perspectives, lived experiences and approaches enhances our day-to-day work and enriches our School community.

Your Role:

You will enjoy a varied and dynamic role, liaising with a wide range of people across the university and with external visitors. You will be the go-to person for School operational matters, providing advice and guidance, and supporting communications. Your responsibilities will include:

Working in conjunction with Academic colleagues to create and update school digital content as required.Manage the school social media accounts.Shared responsibility for all aspects of purchasing activities for the School, working within University policies and procedures using the relevant University systems.Processing general purchase requests for staff and equipment; consulting with school staff and external suppliers as required.Arranging travel and accommodation for postgraduate students and visitors to the School.General administrative duties including shared inboxes, managing enquiries, and minute taking.Support the preparation and delivery of student recruitment events.    

What We’re Looking For:

We need a flexible, supportive team player who can juggle tight deadlines and prioritise conflicting tasks. You should have experience in working in an administrative role and a busy office environment, with proven ability to work as part of a team. Key skills include:

Excellent IT skills.Good attention to detail.Excellent communication abilities.Strong organisational skills and the ability to work independently.Knowledge and experience of using finance and purchasing systems would be an advantage, but not essential, as full training will be provided.

 Join Us and Make a Difference!

What we offer-  

A friendly, diverse, and supportive working environmentA hybrid working arrangement with the blended approach of home and office working each weekGenerous holiday entitlement of 27 days (pro rata) plus standard bank holidays and five university closure days including closure between Christmas and New Year.Our reward scheme grants bonuses of numerous values for excellent workWe are committed to staff development through the provision of training, continued support, and career progression opportunitiesYou will have access to a range of benefits and rewards, including fitness and health facilities, staff discounts, travel schemes and many more. To find out more about what we can offer you, follow the link to our benefits website

This is a full time (36.25 hours per week), fixed term post to 31st July 2027. Requests for secondment from internal candidates will be considered on the basis that prior agreement has been sought from both your current line manager and the manager of your substantive post, if you are already undertaking a secondment role. 

We cannot accept applications from current registered students within the School of CLAS because of the potential access to sensitive and confidential information.⯠

Further information is available in the role profile. To apply for this vacancy please click ‘Apply Now’ to complete your details.

Please contact Alice Flear at alice.flear@nottingham.ac.uk if you have further questions about this role. Please note that applications sent directly to this email address will not be accepted.

Closing Date: 06 Apr 2026
Category: Administrative, Professional and Managerial (APM)