Senior Administrator (Internal Only) (RAA416626)

INTERNAL VACANCY

This vacancy is open to employees of the University of Nottingham only.

Are you looking for a varied role in administration that supports students throughout their journey? We are seeking an experienced and well organised Senior Administrator to join our Postgraduate Research (PGR) team within Student Registry. This is a great opportunity to be part of a busy, supportive team and to play a key role in the PGR journey. Further information surrounding the work we do; our teams and our mission and goal is available here.⯠ 

What will you be doing? 

As Senior Administrator, you will: 

•    Provide senior administrative support to processes with minimal day-to-day supervision. 

•    Play a vital role in coordinating crucial processes. 

•    Manage relevant process and timelines within your team. 

•    Identify solutions to queries and suggest improvements to processes.   

•    Communicate timelines to ensure each process is managed and completed within the timeframes set by the department. 

•    Deliver high-quality advice and support services to a diverse community of students and staff. 

•    Identify solutions to queries and suggest improvements to processes.  

•    You may be required to supervise the work of others including providing guidance and support. 

What qualities are we looking for? 

•    Proactive and self-motivated; a self-starter 

•    Excellent organisation and problem-solving skills 

•    Collaborative team worker but is also able to work independently. â¯â¯ 

•    Strong attention to detail and efficiency. 

•    Commitment to delivering services to the highest standard. 

•    Ability to manage a busy workload and handle competing priorities effectively. 

•    Confidence in knowing when to provide feedback and escalate matters appropriately.  

•    The ability to build strong working relationships across the University. 

About the team 

Working in the Postgraduate Research team is a unique and varied experience. From registration to progression, into examination and finally to graduation, we accompany students throughout their studies. Often, at times, we are students and supervisors’ first point of contact for queries, so signposting students to regulations and the wide range of support offered by the University is a daily duty. Avenues of enquiry are flexible and include good old face-to-face, email and telephones, as well as web-based support interfaces. While much of our work is delivered as a team, we have our share of individual tasks and queries to resolve. They can sometimes be tricky and take a while to resolve while one works through files or consults other teams. You are never truly alone though with a council of willing oracles just a few mouse-clicks and keystrokes away in our Teams community. 

Although PGR students follow a common path, they do not have a regimented timeline like in a bachelor’s degree for instance. As such, we closely track student progress using central University systems and local records. To monitor attendance and progress, PGR teams collect regular supervision records and work with schools and departments to support yearly Progress Reviews. If all goes to plan, we will then guide students and academics through a multi-stage examination process. Of course, circumstances can change and oft affect a student’s trajectory. Be it taking a break or applying for changes to submission dates, we support the students by working with their school and other teams at the University in administering changes to their registration. 

Why work with us?⯠

At the University of Nottingham, we are committed to providing generous employment packages whilst supporting the well-being of our staff to help them reach their full potential, for further information and detail on benefits,â¯please click here. 

Work patterns may fall between 09:00 to 17:00 Monday to Friday. This is a permanent, full-time post (36.25 hours).

Our current policy is that 60% of working hours are carried out from Campus.  â¯ 

This post is not available to current University of Nottingham students.  

This position does not fulfil the UK Visas & Immigration sponsorship criteria for Skilled Worker; therefore, we can only accept applications from candidates who already have the right to work in UK. 

Further information is available in the role profile. To apply for this vacancy please click ‘Apply Now’ to complete your details.

Please contact Emilia Kukula, Senior Manager, email: [email protected]  if you have further questions about this role. Please note that applications sent directly to this email address will not be accepted.

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Closing Date: 18 Oct 2026
Category: Internal Only