Administrative Officer Deanery (918517TB)

Dates: ASAP – Mid October 2017

Working hours: Full time, 36 hours per week, Monday to Friday

      

Please see below details of a new * temporary * assignment.                    

 

Job details:                                                        

To provide operational assistance, administrative and secretarial support to the Dean and to liaise with Faculty staff and academic units.

 

Key accountabilities:

Apply a good understanding of the organisation, its aims and objectives, staffing responsibilities and operational structures to provide a full range of administrative support to Biological Science in an efficient manner. To plan and organise internal meetings, conferences, seminars and events including making travel arrangements, booking catering and accommodation, booking rooms, organising itineraries, agenda, programmes and invitations as required. Manage and maintain diaries and emails for the Dean. Receive and process incoming correspondence and administration, and to act as first point of contact for all enquiries to the group(s), dealing quickly and efficiently with all requests. To assist in the preparation of reports, articles and other documents as needed, analysing, manipulating and interpreting complex information, to support the Faculty Operating Officer in their decision-making. To attend and take notes for meetings within the Faculty of Natural and Environmental Sciences as required.

 

Essential skills:

Experience of diary management Minute taking Excellent communication and interpersonal skills. Proven experience in using and maintaining confidentiality in data management in an administrative role. Excellent customer service skills Computer literacy including the ability to work with all Microsoft Office Suite (Excel, Outlook, Word) Ability to work independently, organising data and scheduling activities to ensure deadlines are met.

 

 

*  Please note temporary assignments offered through the Tempbank are temporary roles.  The start and end dates specified are the expected dates but these can change without notice and there is no guarantee of work for the duration of the assignment and no notice period required on either side.  Please ask us for further details regarding this if it is a concern for you.

 

If you are available and wish to be considered for the role please contact the University of Southampton’s Tempbank (either Nicola or Judith) by email:  tempbank@soton.ac.uk attaching your CV.  The CV should demonstrate your suitability for this post.  In your response please state ‘I wish to be considered for the ……… temporary assignment’.

 

*  Please note that all temporary workers are paid a month in arrears.  Pay day is on the last working day of each month.  This means that, depending on your start date, it could be up to eight weeks before you receive your first payment.

 

** Please do not apply by completing the on-line application process associated with this advert as these may not be seen **

 

The above assignment is open to all.  Prior to starting in the assignment it is necessary to register with the Tempbank and show both Visa and Passport documents to confirm your Right to Work.

Due to the high volume of responses we are unfortunately unable to respond to all applicants individually, but we will respond to those who the manager wishes to meet/take on for the assignment. 

 

** Please do not apply by completing the on-line application **

 

 

Closing Date: 27 Sep 2017
Post Type: Temporary Workers