Executive Personal Assistant (112017-416-R)

Category: Admin/Clerical | Faculty/Division: Academic Services | School: Academic Services | Department: Academic Services | Location: Joseph Priestley Building | Post Type: Full Time | Closing Date: 25 Feb 2018 | Previous Applicants need not apply. We are seeking an Executive Personal Assistant to provide professional, efficient and confidential support to the Director of Academic Services. Operating in a fast paced environment, you will be expected to manage and continuously prioritise, a wide range of duties. The successful candidate will be resilient and tenacious, possessing a real passion for performing tasks effectively with strong attention to detail. We are looking for someone who is proactive, adaptable, who enjoys problem solving and takes ownership of tasks. If you are looking for a step-up, to grow and stretch your talents as a PA, this could be the opportunity for you. Key tasks include: Optimising productivity through effective diary management Planning, arranging and attending meetings Note-taking, collating and distributing meeting papers Acting as gate keeper and first point of contact Filtering phone calls, dealing with postal enquiries and ad hoc requests Co-ordinating business travel and accommodation Assisting in the preparation of reports and presentations Building and maintaining co-operative relationships with key stakeholders Co-ordinating HR processes across teams. The ideal candidate will have: Previous experience as a PA at director level, in a team-based environment Strong organisational skills to multi-task, with an ability to prioritise an often conflicting workload Polished communication skills, both written and verbal Confidence to liaise with staff at the highest level Advanced knowledge of Microsoft Office, including Word, Excel, PowerPoint. Previous experience in a university is not essential; you just need to be able to pick-up and quickly demonstrate proficiency in our technical systems and admin processes, and most importantly to share our values and culture. In return we will give you access to our dedicated programme of in-house training and support, as well as great package of benefits, opportunities for development and progression, and the chance to make a real mark on our business.   If you would like an informal discussion about this role, please phone Rachel Astley on 0121 331 5216, or email Rachel.astley@bcu.ac.uk As part of your application, please attach your CV and a covering letter. Please remove personal details from these documents, including name, address and contact details to ensure a fair and transparent recruitment process.