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Institution: University of Hull
United Kingdom
Retrieved : 2018-08-23 Expired
Description :

About the Role

Working as part of a team, you will provide administrative support to the Health & Safety Service, which offers a range of health and safety support across all the University’s faculties, schools, service areas and directorates. The Temporary Health & Safety Administrator reports into the Director of Health & Safety.

Specific Duties and Responsibilities of the Post

Applying a good working knowledge of departmental/service administrative systems to answer queries and resolve problems from colleagues and external customers.Carrying out administrative processes and ensuring controls are in place to ensure accuracy and timeliness.Analysing, manipulating and interpreting information in order to compile detailed summary reports and communications.Providing effective and efficient administrative/secretarial support to colleagues, including the co-ordination of diaries, arranging and servicing meetings, filtering enquiries, drafting and preparation of documentation and organisation of travel/events and training.Acting as PA and managing the diary for a line manager and head of service, typically acting as a point of contact by booking meetings and making suitable arrangements as required.Producing departmental/service-related documentation using different media such as newsletters, promotional literature, induction and training packs, etc. Assisting in organising meetings, events and training courses, workshops, and conferences.Maintaining the Health and Safety SharePoint page and updating content as required.Assisting in the preparation of relevant department/service documentation and processes, including course schedules, marketing plans, course documents and ensuring the timely dissemination of information to the stakeholders, delegates, clients and tutors.Monitoring Health and Safety Services email correspondence within shared mailboxes and handling calls to the Health and Safety Office helpline, answering queries where appropriate or forwarding to the appropriate Health and Safety Advisor.Secretary to the University Health & Safety Committee and other Committees, including organisation of meetings, agenda and papers compilation, minute-taking in line with university policy, etc. Process invoices and orders, making effective use of departmental/university financial administrative process as required. Raising Purchase Orders for accounts and receipting as required.

Working Pattern

Part-Time: 15 hours to be worked across Thursdays and Fridays.

Candidate Requirements

Previous professional experience in an office environment, covering a range of administrative tasks.High standard of written and verbal communication. Can demonstrate the ability to exchange information promptly and in a courteous and effective manner.Can use a broad range of products from the Microsoft Office suite and possess the ability to learn new systems and software.The successful candidate must be able to work as an individual and also as part of a team.Previous experience in a Health & Safety role would be advantageous but is not essential.

If you would like to apply then please click the 'Apply Online' button below to complete the full application form and upload your CV.

Closing date for the receipt of applications is Monday 3rd September 2018.


Closing Date: 03 Sep 2018
Category: Professional, Management and Snr Admin





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