Description :

Nottingham Conferences is based in the centre of the UK, at the world-leading University of Nottingham. We are a conference, meetings and events business offering a diverse range of outstanding facilities to create unforgettable events, within the award-winning campuses of the University.  

Through the University’s commitment to continually invest in its infrastructure, our unique portfolio is ever growing, providing a whole host of options to create bespoke packages, perfect for every need.

Finance & Revenue Co-ordinator 

What is the main purpose of the role?

To assist the General Manager in ensuring accounting controls are established and maintained, and provide management of accounts periodically and annually.

Key Responsibilities

Accept responsibility for specific areas, as specified by the Financial Controller, to ensure the smooth running of the accounts department.Ensure all accounting deadlines are met and that all reports are complete and accurate.Review profitability of Events and ensure flow of Revenue to Profit is maintained.Ensure revenue and banking is completed daily and accurate.Produce the weekly forecast with the General Manager, as and when necessary.Adhere to and ensure adherence by all other members of the department to all Hotel accounts procedures, as specified in the accounts SOP manual.Assist with the production of the annual budget with the Financial Controller, General Manager and other Head’s of Departments.Undertake any special investigation and reports, as requested by the Financial Controller.Management of aged debt & monthly reporting of outstanding debt.Daily management and monthly reconciliation of Banking & Bank Account.Ensure all events are invoiced and expenditure captured and accounted for on a weekly and monthly basis.Assist with Pre-event credit control and pre-payment procedures ensuring risk of non-payment and bad debt is minimised.Raising of accurate invoices and credits within agreed deadlines.Ensures the accuracy of reports and financial accounts including P&L and Balance Sheet reconciliations.Maintains all expenses within the budgeted expenditure, reporting on any major variances that may occur with full explanations.Gain approval from General Manager/Head Office for any expenditure not in the annual budget.Monitor the correct billing of revenues, cash control, float balances and credit balances of guest in houseImplement and maintain accounting control procedures as required by the company.Submits accurate reports within the agreed timescale i.e. Daily and weekly reports, weekly controller report to Head Office, Rolling forecast, monthly P & L accounts, audited year end accounts, annual budget pack, internal audit commentary reply.Maintain University of Nottingham and Nottingham Conferences procedures in accordance with Control Assurance for Sales Ledger, VAT, General Ledger, Purchasing and Pre-payment.Working to complete a weekly forecast and challenge information given to ensure that a commercial view of the business is maintained at all levels and all opportunities are maximised.In collaboration with SOM, implement and manage Nottingham Conferences Rate strategy to support budgeted growth and Surplus Implement annual demand reporting through Kinetix to support implementation of rate strategy and assist sales office in commercial decisionsManagement of Charge Templates within Kinetix by eventProvide accurate revenue forecasting split by area as requiredMaintain Probability forecasting and reporting through Kinetix and in support of the Blue Box weekly reportsManagement of tariffs within KinetixManagement of Pricing through Kinetix Adoption and implementation of Kinetix reporting tools using the financial functionality of the system.

The Ideal Candidate

Ideal candidates will have previous experience within a generalist finance role which has involved purchase ledger work; preferably this will have been gained within the hotel industry.

Knowledge and understanding of payroll/productivity for the hotel industry, and of wet and dry stocks and the calculation of gross profits is preferable.

Highly proficient in all Microsoft office packages.


A competitive salary25 days holiday each year, plus bank holidaysLong service awards which increase with length of serviceExcellent training and development opportunities within the hotel, the Company and our online e-learning portalFree meals on duty

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Closing Date: 01 Nov 2018
Category: Other Recruitment Opportunities

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