Executive Secretary/Administrator (HR019419)

We currently have an exciting opportunity for an Executive Secretary/Administrator within the University’s Human Resources Department at the King’s Meadows Campus.  We are looking for someone whose expertise lies in providing exemplary professional support in a proactive and flexible way. 

To achieve our vision of being a responsive team with customer service at its centre, we are seeking applications from professional administrators whose experience enhances our existing team. The successful candidate will take responsibility for a variety of activities including routine diary management and making catering and travel arrangements. 

You will be able to carry out the required duties to the highest standard and to evidence how, through your personal experience and background, you will be able to:

Provide proactive and flexible professional support to the HR Department and Senior Team through working seamlessly as part of a team.Provide a professional front-line reception function and high levels of customer service.Support diary activity to ensure the most effective use of the Senior Team’s time.Manage and prioritise a diverse workload, switching between tasks quickly and easily in an agile manner and to tight timescales.Deliver strong team working and communication skills.Use your excellent IT skills.

You must have a minimum typing speed of 50 wpm, hold GCSEs in English and Mathematics (Grade C or above) or equivalent, such as a vocational qualification (NVQ2 administration with secretarial skills) or experience of an office/administrative environment.  You should also have proven IT skills including MS Word; Excel, PowerPoint and Outlook; and ideally advanced typing/secretarial skills (OCR (RSA) Level 3 or above (or equivalent)).  In addition, you will have experience of working in a busy office environment, preferably within a HR function and be able to demonstrate exceptional organisational skills, high attention to detail, good communication skills and a strong customer focused approach to work. 

In return, you will have the opportunity to develop your career within a supportive team and enjoy a range of benefits including a generous holiday entitlement; a contributory pension scheme and salary sacrifice options enabling you to save money on childcare, shopping and services.

This is a full-time permanent post. Normal office hours will be between 9.00am - 5.15pm Monday to Friday inclusive, however, flexibility may be required to support a busy work environment.

Informal enquiries may be addressed to Tanya Robinson, HR Central Support Services Team Leader, tel: 0115 951 5780 or email: tanya.robinson@nottingham.ac.uk. Please note that applications sent directly to this email address will not be accepted.

Closing Date: 18 Feb 2019
Category: Administrative, Professional and Managerial (APM)