Administrative Assistant - Placements (HEPS36-24)

About the role 

An excellent opportunity has arisen for an enthusiastic and experienced administrator to work within the School of Health, Education, Policing and Sciences at Staffordshire University. The successful applicant will provide administrative support for practice and placement learning in the Institute of Education within the School.

A working knowledge of Microsoft Office software, with a willingness to develop skills further is essential.  Key aspects of the role will involve the management and tracking of data and contact with schools and colleges within our partnership.

You will have experience in a previous administrative role or relevant experience in an education setting with transferable skills and a good level of literacy and numeracy.  Self-confidence, strong interpersonal skills, and excellent organisational skills are important aspects of this role.

Main Responsibilities 

The main responsibilities for our Administrative Assistant - Placements will be to:

•    To provide effective administrative support for practice learning, in collaboration with key academic staff and partners.

•    To maintain electronic record systems to support the practice learning provision, ensuring that University records are always accurate, and tracking/paperwork is completed in a timely manner.

•    Provide effective administrative support and coordination for tracking and monitoring students’ occupational health, DBS, and reasonable adjustments.

•    Operate the University student placements and student records systems in relation to relevant courses and use a variety of cross-referencing of different applications.

•    To liaise with placement providers and relevant professional / voluntary / statutory bodies regarding placement and student records.

•    To liaise with students, making enquiries as necessary and as directed and offering signposting and referral to support services.

•    To liaise with the external stakeholders, suppliers and practice partners on practice learning administration matters to maintain accurate data and positive working relationships.

•    To support the preparation and completion of statutory returns in liaison with key university staff and processes.

Who is Staffordshire University? 

Staffordshire University is an award winning, teaching-intensive and research-inspired university with a focus on work integrated learning, digital innovation and enterprise engagement. With over 100 years’ experience, we are a successful, confident and ambitious modern university, with a foundational purpose of providing higher and applied learning opportunities relevant to our region and beyond.

Spread across three main campuses in Stoke-on-Trent, Stafford and London, our future-focused courses and next-level teaching ensure our students can unlock the potential the world needs now to support better futures.

This is a key reason why we are ranked 2nd in the UK for quality education (Sustainable Development Goal 4, THE Impact Rankings 2023) and why we’re in the top 10 of UK universities for career prospects (WhatUni Student Choice Awards 2023).

As a university it is important that we are at the forefront of research, delivering impact across the globe and informing how and what we teach. In the 2021 Research Excellence Framework, 87% of our research impact is recognised as “outstanding” or “very considerable”, demonstrating how we continue to push further to create a better tomorrow for our local and global communities.

When you join Staffordshire University, you join a highly supportive, supportive, boundary-pushing culture where insight and innovation is celebrated, expertise is valued, and excellence is rewarded. We can’t wait to see the contribution that you make to the continued growth and success of the Institution.

Rewards and Benefits

In return for your dedication we have a competitive benefits package available

•    Competitive incremental rates of Pay
•    32 days Annual Leave plus 11 days Bank Holiday and Discretionary days
•    Excellent Pension Scheme
•    Access to continued professional and personal development
•    An opportunity to become part of the wider University community
•    Access to an Employee Assistance Programme
•    Discounted Health & Fitness Facilities on site at the Stoke Campus
•    Discounted Travel by Rail or Bus, with the option of season tickets loans

At Staffordshire University, we believe that every student and staff member needs to be carbon literate if we are to help tackle the climate emergency and achieve our One Planet Pledge of carbon neutrality by 2030, and we are proud of our Bronze Carbon Literacy Award status. As part of our ongoing commitment we particularly encourage applications from candidates who have already completed carbon literacy training, or are prepared to undertake this training as part of their ongoing professional development.

We reserve the right to close any vacancies when we are in receipt of sufficient applications. All applicants are advised to complete and submit your applications as soon as possible. 

Closing Date: 21 Apr 2024

Department: Professional Support

Salary: £23,700 to £26,444 Per Annum Full Time Temporary 12 months (Maternity Leave)