Seminar on Texting and E-mail with Patients: Patient Requests and Complying with HIPAA at Washington, DC

With the recent advances in portable technology, more and more organizations and their users are taking advantage of mobile devices to save time and get work done more efficiently. Texting, portable e-mail, and Apps are revolutionizing the ways health care providers interact with their patients and get their work done.

But the use of these devices comes with hidden costs of compliance, especially if they lead to a reportable breach under HIPAA or state laws. HIPAA Privacy and Security Officers have been struggling to keep up with the use of the devices to protect patient privacy and avoid compliance issues. Even if these devices aren't in formal use in your organization, you need to act now to anticipate their use and make sure they are used properly.

This session is designed to provide intensive, two-day training in HIPAA compliance as it relates to the use of mobile devices, including how to use them with Protected Health Information, the policies and procedures you need to have in place to use them securely, and how to manage issues of the "BYOD" phenomenon.

The session provides the background and details for any manager of health information privacy and security to know what issues to look for with mobile devices, what needs to be done for HIPAA compliance, and what can happen when compliance is not adequate. Audits and enforcement will be explained, as well as privacy and security breaches and how to prevent them. Numerous references and sample documents will be provided.

The session will be valuable for both newcomers to HIPAA compliance as well as seasoned veterans. HIPAA compliance will be explained and discussed in detail, from the basics through the latest changes and new technology issues, so that the attendee will have a coherent understanding of not only the rules, but also how to think about compliance and make sound compliance decisions on a day-to-day basis in the context of mobile devices.

Who Will Benefit:

·                     Information Security Officers

·                     Risk Managers

·                     Compliance Officers

·                     Privacy Officers

·                     Health Information Managers

·                     Information Technology Managers

·                     Medical Office Managers

·                     Chief Financial Officers

·                     Systems Managers

·                     Legal Counsel

·                     Operations Directors

Day one sets the stage with an overview of the HIPAA regulations and then continues with presentation of the specifics of the Privacy Rule, the communication rights of individuals, and the basics of the Security Rule.

Lecture 1:

Overview of HIPAA Regulations

• The Origins and Purposes of HIPAA
• Privacy Rule History and Objectives
• Security Rule History and Objectives
• Breach Notification Requirements, Benefits, and Results

Lecture 2:

HIPAA Privacy Rule Principles, Policies and Procedures

• Patient Rights under HIPAA
• Limitations on Uses and Disclosures
• Required Policies and Procedures
• Training and Documentation Requirements

Lecture 3:

HIPAA and Rights of Communication

• Right to Request Alternative Communications
• Impacts of Using Alternative Communications
• Considering Risks and Security
• Communications Guidance from HHS

Lecture 4:

HIPAA Security Rule Principles

• General Rules and Flexibility Provisions
• The Role of Risk Analysis
• Security Safeguards
• Training and Documentation

Day two begins with a detailed examination of HIPAA Security Rule requirements, with particular attention to the issues of mobile devices and the applications that may be used on them, such as Texting and e-mail, and BYOD issues.

The day continues with what must be done to survive audits by the US Department of Health and Human Services, including an examination of how risk analysis can be used to drive compliance by the systematic examination of information flows and mitigation of risks discovered, and an exploration of the official HHS HIPAA Audit Protocol, including how to use the protocol to help manage your compliance work and its documentation.

Typical risk issues pertaining to mobile devices will be discussed, and the use of risk analysis for the evaluation of devices and systems will be emphasized. Finally, the day concludes with a session on the essential activities of documenting policies, procedures, and activities, training staff and managers in the issues and policies they need to know about, and examining compliance readiness through drills and self-audits.

Lecture 1:

HIPAA Security Policies and Procedures and Audits

• HIPAA Security Policy Framework
• Sample Security Policy Content
• BYOD and Mobile Device Policies
• The New HIPAA Compliance Audit Protocol

Lecture 2:

Risk Analysis and Mobile Devices

• Principles of Risk Analysis for Information Security
• Information Security Management Process
• Risk Analysis Methods
• Risk Analysis and Mobile Devices

Lecture 3:

Risk Mitigation and Compliance Remediation

• Typical Security Risks for Mobile Devices
• Social Media, Texting, e-mail, and Privacy
• Dealing with Portable Devices and Remote Access
• Compliance Planning

Lecture 4:

Documentation, Training, Drills and Self-Audits

• How to Organize and Use Documentation to Your Advantage
• Training Methods and Compliance Improvement
• Conducting Drills in Incident Response
• Using the HIPAA Audit Protocol for Documentation and Self-Auditing

Jim Sheldon-Dean is the founder and director of compliance services at Lewis Creek Systems, LLC, a Vermont-based consulting firm founded in 1982, providing information privacy and security regulatory compliance services to a wide variety of health care entities.

Sheldon-Dean serves on the HIMSS Information Systems Security Workgroup, has co-chaired the Workgroup for Electronic Data Interchange Privacy and Security Workgroup, and is a recipient of the WEDI 2011 Award of Merit. He is a frequent speaker regarding HIPAA and information privacy and security compliance issues at seminars and conferences, including speaking engagements at numerous regional and national healthcare association conferences and conventions and the annual NIST/OCR HIPAA Security Conference in Washington, D.C.

Sheldon-Dean has more than 30 years of experience in policy analysis and implementation, business process analysis, information systems and software development. His experience includes leading the development of health care related Web sites; award-winning, best-selling commercial utility software; and mission-critical, fault-tolerant communications satellite control systems. In addition, he has eight years of experience doing hands-on medical work as a Vermont certified volunteer emergency medical technician. Sheldon-Dean received his B.S. degree, summa cum laude, from the University of Vermont and his master's degree from the Massachusetts Institute of Technology.

Location: Washington, DC Date: June 23rd & 24th, 2016 and Time: 9:00 AM to 6:00 PM

Venue: Courtyard Arlington Crystal City/Reagan National Airport   2899 Jefferson Davis Highway Arlington, VA 22202 USA

Price Details:

(Seminar Fee for One Delegate Without stay)-Price: $1,295.00  

Until May 10, Early Bird Price: $1,295.00 From May 11 to June 21, Regular Price: $1,495.00

(Seminar Fee for One Delegate With stay)-Price: $1,695.00  

Until May 10, Early Bird Price: $1,695.00 From May 11 to June 21, Regular Price: $1,895.00

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Registration Link - http://www.mentorhealth.com/control/globalseminars/~product_id=200047SEMINAR

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