Travel Pay and Expense Reimbursements - Do You Comply with the Law?

This webinar will explain various laws affecting travel pay and expense reimbursements. Attendees will learn best practices to comply with federal travel regulations.

Why Should You Attend:

What laws dictate reimbursements of expenses incurred while traveling on company business? Can we reimburse for direct expenses without compensating for travel time? Issues include proper compensation for certain travel time and times when it does not have to be compensated, reimbursements for use by an employee of his or her own vehicle vs. use of a company owned vehicle, proper administration of and accounting for travel pay, and the best way to handle suspected abuses by employees of an employer’s travel and entertainment expense reimbursement policy.

This webinar will provide a clear understanding of the various laws affecting travel time. It will identify the risks to a company relating to employee accidents while traveling, even when merely driving to lunch. This webinar will also explain how to comply with an organization’s compensation and reimbursement obligations and reduce risk of corporate liability for the acts of employees.

Areas Covered in the Webinar:

• Why the exempt or non-exempt status of organizations traveling employees matters
• The Fair Labor Standards Act and Portal Act requirements regarding travel pay
• Rate of pay for travel time
• Commuting expenses – when must they be reimbursed
• Travel between assignments – compensable time?
• One day and up to one year assignments at temporary locations
• Overnight travel
• Weekend travel versus travel on regular work days
• Travel before or after regular work hours
• Travel, entertainment, gift and car expense reimbursements
• Accountable vs. Non-accountable plan payments-deductibility
• The travel advance trap and how to avoid it
• Employer policy manual—communicating travel policies
• Employer’s liability to employee and to third parties for damages arising from company travel

Who Will Benefit:

• Risk and Compliance Officers
• Tax Managers
• CFOs
• Controllers
• Accounting Managers
• Payroll Administrators
• Auditors

Instructor Profile:

Miles Hutchinson, CPA, President, Sales Tax Advisors, Inc. is an experienced businessman. Mr. Hutchinson has been an auditor with PriceWaterhouseCoopers and the Chief Financial Officer of a $1 billion real estate development company. He is a professional speaker and consultant who has presented over 2,000 seminars and training sessions on a myriad of business and financial topics, like financial analysis and modeling, accounting, strategic planning, and compliance with the Sarbanes-Oxley Act. His clients include, Abbott Labs, Bank of America, Boston Scientific, Citicorp, Corning, the FBI, the FDA, the Federal Reserve, GE, Pfizer, Siemens, US Marine Corps, and the US Army.