Executive Assistant - Office Manager (MK5135-22-395)

We are seeking an experienced Executive Assistant/Office Manager to provide dedicated executive support to the Director of Marketing and Communications and to oversee the department’s office environment to ensure an effective and efficient operation. The department is a dynamic, strong team of professionals responsible for a wide range of key activities. The pace is fast and we are constantly evolving and take real pride in the contribution that we make to our University.  

This will be a pivotal role for the department and as such you will need to be a professional administrator with proven experience as an executive assistant or personal assistant, including diary management at senior level, arranging meetings, minute taking, and providing administrative support for projects. You’ll also be confident to liaise with a wide variety of people at different levels both internally and externally. You will be proactive and be able to effectively prioritise and organise your own workload, multitasking, establish your own networks of support, to achieve deadlines and be able to identify opportunities to ensure that we have effective and efficient processes and systems to support this very busy department. 

This is a demanding position where you will be responsible for ensuring critical tasks are completed and the day-to-day organisation of business runs smoothly. You will be required to work closely with colleagues within the department and across the university to co-ordinate activities of the team.  

In order to succeed excellent IT, communication and interpersonal skills are essential, as are excellent organisational skills and the ability to manage deadlines. You should also be self-motivated, resilient, with a proactive approach, and commitment to exceptional customer service. 

In this role you will be expected to get involved with supporting key departmental activities such as graduation, open days and clearing. As such, very, occasional evening and weekend work may be required. 

Closing Date: 25 Sep 2022
Category: Administrative/Clerical/Technical